Photocopiers are a necessary piece of office equipment for any business. No matter what you do there always comes a time when you need to copy something. Finding the best photocopier for your business is very important as you don't want to have to replace the machine once you realise that you need more.
Monochrome and colour photocopiers
The first thing you should look at is whether or not you need a colour photocopier. There are many companies who only have a monochrome copier and are happy with this. This is not an option for people who need to copy things in colour. Most people feel it is best to simply get a colour copier even if they do not often use the colour feature. While monochrome copiers are not able to do colour, colour copiers can be set to monochrome so you do not use the colour cartridges.
The capacity of the copier
The capacity of the copier is very important depending on the amount of work you expect the machine to do. If your company will be using the machine a lot then you should look at high capacity machines. These machines will be able to hold more blank paper so you do not have to add paper as often. They are generally more efficient with their cartridge use as well.
How many pages per minute do you need?
The number of pages the copier can process in a minute should be looked at. In general the more pages per minute the copier can process the better. The one problem is that machines that process faster are often more expensive. It is best to get a ball park figure of what you would like your copier to be capable of before you go and buy one.
Incorporating printing and copying
Printing and copying are two functions that can easily be combined. In fact there are many machines that do incorporate both of these along with faxing and scanning. These multi-function devices are actually the piece of equipment that most businesses purchase. The reason for this is the fact that they will only pay for one device and not have to pay for replacement parts for more than one device at any time.
Check the support you will get
When you buy a photocopier for your business you will want to make sure you have a warranty as well as support. Most manufacturers will offer this but you have to read the fine print. The length of the support and warranty needs to be looked at as well as what they will help you with. Will they send a technician out if the copier stops working? Will they only offer you basic help guides? Can you call them at any time? These are all things that you need to know about when it comes to support.
Monochrome and colour photocopiers
The first thing you should look at is whether or not you need a colour photocopier. There are many companies who only have a monochrome copier and are happy with this. This is not an option for people who need to copy things in colour. Most people feel it is best to simply get a colour copier even if they do not often use the colour feature. While monochrome copiers are not able to do colour, colour copiers can be set to monochrome so you do not use the colour cartridges.
The capacity of the copier
The capacity of the copier is very important depending on the amount of work you expect the machine to do. If your company will be using the machine a lot then you should look at high capacity machines. These machines will be able to hold more blank paper so you do not have to add paper as often. They are generally more efficient with their cartridge use as well.
How many pages per minute do you need?
The number of pages the copier can process in a minute should be looked at. In general the more pages per minute the copier can process the better. The one problem is that machines that process faster are often more expensive. It is best to get a ball park figure of what you would like your copier to be capable of before you go and buy one.
Incorporating printing and copying
Printing and copying are two functions that can easily be combined. In fact there are many machines that do incorporate both of these along with faxing and scanning. These multi-function devices are actually the piece of equipment that most businesses purchase. The reason for this is the fact that they will only pay for one device and not have to pay for replacement parts for more than one device at any time.
Check the support you will get
When you buy a photocopier for your business you will want to make sure you have a warranty as well as support. Most manufacturers will offer this but you have to read the fine print. The length of the support and warranty needs to be looked at as well as what they will help you with. Will they send a technician out if the copier stops working? Will they only offer you basic help guides? Can you call them at any time? These are all things that you need to know about when it comes to support.
